Offer letters and onboarding, signed before day one.
A fully customised offer letter written in Word, the employment contract, tax and banking forms, policy acknowledgements. One envelope to the new hire, one approval from the manager, done.
Write the offer letter in Word. The fields are already in it.
Every offer is different — title, salary, start date, notice period, a clause the manager insisted on. Type the letter as you always have, and where a value or a signature goes, type a tag. Upload the DOCX and Vumasign turns each tag into a field bound to the right person. Adobe-style and Dropbox-Sign-style grammars both work, so templates you already have carry over unchanged.
Conditional clauses drop out cleanly when they do not apply. No blank line, no “N/A”. Tags are white-on-white in the final PDF if you prefer — the letter looks exactly as you wrote it.
Dear {{new_hire.first_name}},
We are pleased to offer you the position of
{{offer.title}} in the {{offer.department}} team,
reporting to {{manager.full_name}}, starting on
{{offer.start_date}}.
Your remuneration will be {{offer.salary}} per month,
cost to company. You will be entitled to
{{offer.leave_days}} days' annual leave.
{{#if offer.relocation}}A relocation allowance of
{{offer.relocation}} will be paid with your first
salary.{{/if}}
{{sig:new_hire}} {{date:new_hire}}
{{sig:hr}} {{date:hr}}Six documents, three people, one sitting.
The new hire opens one link and works through the pack in order. The manager approves after them. Values typed once appear on every form that asks for them, because the fields are bound to a person rather than to a page.
Priced per envelope — the whole pack counts once.
- Offer letter2 ppnew_hire signs
- Employment contract11 ppnew_hire · hr sign
- Banking and tax details1 ppnew_hire fills
- Provident fund contributionDOCXnew_hire fills
- Policy acknowledgements ×46 ppnew_hire initials
- Manager confirmation—manager approves
The forms with tables, not signature lines.
EEA1 has fifteen tables. Payroll and provident fund forms arrive as DOCX with merged cells and repeating rows. Field discovery was built against those, not against a two-page NDA.
Employee data does not leave the country to get signed.
An offshore signing platform moves every new hire's ID number and banking details out of the Republic on every send, and your information officer has to justify it under POPIA s72. Vumasign processes in Google Cloud africa-south1, Johannesburg, under an operator agreement.
How we talk about POPIAPriced by the envelope. A six-document onboarding pack counts once.
R7 on Team, R5 on Business, published. Building signing into your own product? The API plan is R500 a month with 50 included, then R10 each.
Sign a real document. Then check the seal yourself.
No account. Sign, download the sealed PDF, open it in Adobe Reader and watch the signature validate. That is what a recipient's lawyer will do in two years.